A.
6 Styles of Business Letters
1. Full Block Style
Full block style is a letter format in which all text is justified to
the left margin.
Advantages of Full Block Style :
A. The writter do not worry about the indention of part.
B. Have a formal appearance but they can be used in informal business
situations as well.
2. Block Style
Applying this format all parts of a letter written flattened left with
spaces between lines single / of a sentence and spaced duple inter-intercity
alinea or paragraphs.
Advantages of Block Style :
Have a formal appearance but they can be used in informal business
situations as well.
3. Semi Block Style
Is a letter format that is
professional and focused without unnecessary formality. Compared to full-block and semi-block letter formats,
it has fewer internal section.
Advantages
of Simplified Style:
Form of this letter works well in almost
all situations and is one of good choice if you confusing about which format to
use.
4. Indented
Style
An indented letter style is a letter-writing style
where the paragraphs are indented, and the date, closing and signature start at
the center of the line. The paragraphs are typically indented by half an inch.
Advantages of Indented Style :
More structure
5. Simplifed Style
A simplified
letter style is a letter format that is professional and focused without
unnecessary formality. Compared to full-block and semi-block letter formats, it
has fewer internal sections
Advantages
of Simplified Style :
a. It is
the most commonly used letter style in professional correspondence.
b. This
letters is very simple because they do not need to see neatness as another one
6. Hanging Identation Style
Style of
paragraph composing in which the first line of a text is aligned with the left-margin,
and all other lines are indented (moved toward right) by an equal amount of
space. The first line of the paragraph begins at the left-hand margin. And the
other lines of the same paragraph are indented three to four spaces.
Advantages: This very useful style places the first words of each
paragraph prominently on the page. It is useful for letters that deal with a
variety of different topics. However, for normal business communications, this
style is very rarely used.
B.
Part of Business Letters
1.
The Heading (The Retern Address) or Letterhead
Companies
usually use printed paper where heading or letterhead is specially designed at
the top of the sheet. It bears all the necessary information about the
organisation’s identity.
2.
Date
Date
of writing. The month should be fully spelled out and the year written with all
four digits March 28, 2016 (28 March 2016 - UK style). The date is aligned with
the return address. The number of the date is pronounced as an ordinal figure,
though the endings st, nd, rd, th,
are often omitted in writing. The article before the number of the day is
pronounced but not written. In the body of the letter, however, the article is
written when the name of the month is not mentioned with the day.
3.
The Inside Address
In
a business or formal letter you should give the address of the recipient after
your own address. Add job title if appropriate. Separate the recipient's name
and title with a comma. Double check that you have the correct spelling of the
recipient 's name. The Inside Address is always on the left margin.
4.
The Greeting
Also
called the salutation. The type of salutation depends on your relationship with
the recipient. It normally begins with the word "Dear" and always
includes the person's last name. Use
every resource possible to address your letter to an actual person. If
you do not know the name or the sex of of your reciever address it to Dear Madam/Sir
(or Dear Sales Manager).
5. The Body Paragraphs
The
body is where you explain why you’re writing. It’s the main part of the
business letter. Make sure the receiver knows who you are and why you are
writing but try to avoid starting with "I". Use a new paragraph when
you wish to introduce a new idea or element into your letter. Depending on the
letter style you choose, paragraphs may be indented. Regardless of format, skip
a line between paragraphs.
6.
The Complimentary Close
This
short, polite closing ends always with a comma. It is either at the left margin
or its left edge is in the center, depending on the Business Letter Style that
you use. It begins at the same column the heading does.
7.
Signature and Writer’s identification
The
signature is the last part of the letter. You should sign your first and last
names. The signature line may include a second line for a title, if
appropriate. The signature should start directly above the first letter of the
signature line in the space between the close and the signature line. Use blue
or black ink.
8.
Initials, Enclosures, Copies
Initials
are to be included if someone other than the writer types the letter. If you
include other material in the letter, put 'Enclosure', 'Enc.', or ' Encs. ', as
appropriate, two lines below the last entry. cc means a copy or copies are sent
to someone else.
C. Kind Of Business
Letters
1. Inquiry Letter
Is
a document requesting information sent on behalf of an individual or an
organisation for their own respective purposes, which can be mutually
beneficial to the recipient and the sender.
2. Order
A
letter made by buyers to the seller. It usually includes more information about
what you are ordering.
3. Complain
Letter
written to bring these mistakes to the notice of those who must own the
responsibilities for them are called claim or complaint letters.
4. Payment
A payment is the transfer of one form service of
financial. Payment can be made in the form of funds, assets or services.
5. Application
Business
application refers to any application that is important to running your business.
Business applications can range from large line-of-business systems to
specialized tools.
6. Curriculum Letter
A
document that provides a description of the experience of someone.
Source :
NAMA : SHINTA DEWI
KELAS : 3EB06
NPM :2A214241
